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How do I set up a personal folder in Outlook?

For many, a new year means creating a new personal folder to store your messages in Outlook. Here’s a reminder on how to do it.

How do I do that?I know I’m supposed to move my emails to a personal folder to avoid landing in email jail, but I can’t remember how to create a folder. Help!

Having a personal folder allows you to keep all the emails without counting against your storage limit. But if you haven’t created a folder in a while the steps can be hard to remember. Trainer extraordinaire Yvonne Padilla lays them out for us.

Setting up personal folders:

  1. In Outlook, click New Items on the Home tab.
  2. Choose More Items.
  3. Click on Outlook Data File.
  4. Name your personal folder and make sure it is saving to the Home (G:) drive.

Another way to set up personal folders:

  1. Click on File
  2. Click on Account Settings.
  3. Choose Account Settings
  4. Choose Data Files.
  5. Choose ADD.
  6. Name your personal folder and make sure it is saving to the Home (G:) drive.

Your new folder will appear at the bottom of the left column in Outlook. To reposition it, highlight the folder and drag it to the position you prefer. To transfer messages from your inbox to your personal folders, highlight the messages and drag to the appropriate folder.

Keep in mind, this function is not available in the web application of Outlook.

Got a question of your own? Email [email protected] and we may publish your question and answer.

Tags: , , ,
A new year, a new voice of Asante
Southern Oregon’s first baby of 2021 born at AACH

1 Comment. Leave new

  • Thanks, Yvonne. Since I only do this once a year these simple instructions made it so much easier than trying to find my notes on how I did it last year!

    Reply

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